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SCHEDULE II
MAINTENANCE OF RECORD
PART ‘A’
i) Original copy of application.
ii) Affidavits, if any.
iii) Order of the bench.
iv) Order sheet or chronological abstract of orders.
SCHEDULE III
PRESERVATION OF RECORD
(a) Documents to be preserved permanently:-
Part ‘A’ of the applications.
(b) Documents to be preserved for twelve years:
Part ‘B’ and any other documents as directed by the Chairman.
SCHEDULE IV
MAINTENANCE AND PRESERVATION OF REGISTERS
Serial Number |
Name of Register | Period for which to be preserved |
1. |
2. | 3. |
(a) |
Primary Registers: | |
1. |
Institutions and disposal register of applications. | Forever |
2. |
Institution and disposal of miscellaneous petitions. | Forever |
(b) |
Subsidiary Registers: | |
1. |
Receipt Diary of letters | Forever |
2. |
Index Registers. | Forever |
3. |
Charge report of officials. | Forever |
4. |
Diary Receipt Register. | Forever |
5. |
Service Appeal Registers. | Forever |
6. |
Receipt Diary. | Twelve years |
7. |
Form Stock Book. | Ten years |
8. |
Stationery Stock Book. | Ten years |
9. |
Typewriter Stock Book. | Ten years |
10. |
Despatch Register. | Ten years |
11. |
Cause Register. | Six years |
12. |
Ledger of Stamp Account. | Five years |
13. |
Deposit Order Book (copying charges). | Five years |
14. |
Consumption of service postage stamps. | Five years |
15. |
Casual leave folder for officials of the court. | Three years |
16. |
Check book. | Two years |
17. |
Outstation Dak Book (Files). | One year |
18. |
Outstation Dak Book (letters etc.) | One year |
19. |
Postal Receipts. | One year |
20. |
Register of Benches. | One year |
21. |
Cause lists (weekly and daily). | One year |
22. |
Check Book showing the receipts of stationery and its consumption. | One year |
23. |
Daily Receipt Register. | One year |
24. |
Cash Book (Daily). | One year |
25. |
Distribution of books. | One year |
(c) |
Statistical Registers: | |
1. |
Institution Disposal by a Bench/Benches. | Twelve years |
2. |
Work done by Members | Twelve years |
SCHEDULE V
PRESERVATION OF RETURNS AND OTHER PAPERS
(a) Returns:
To be preserved for five years.
(b) Account Statements:
(i) To be preserved for two years:
Sub-vouchers for twenty five rupees or less which are not submitted to audit.
(ii) To be preserved for three years:
Bills and vouchers for over twenty five rupees, counterfoils and miscellaneous account
papers.
Note: It shall be ensured that no bill or voucher is destroyed, even after expiry of the
period mentioned above until all audit objections, if any relating to it have first been
settled.
(iii) To be preserved permanently unless otherwise directed by the Bench:
Cash books, journals and ledger accounts.
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