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Mirza Sugar Mills Limited
Annual Report 1999
CONTENTS
Company Information
Notice of Annual General Meeting
Directors' Report
Auditors' Report
Pattern of Share Holding
Balance Sheet
Profit and Loss Account
Statement of Changes in Financial Position
Notes to the Accounts
COMPANY INFORMATION
BOARD OF DIRECTORS: DR. MRS. FEHMIDA MIRZA -- Chairperson & Chief Executive
MIR GHULAMULLAH TALPUR
MR. ARSHAD ABID ABBASI
MS. FAREHA ABID KAZI
MIR FURQAN ALI TALPUR
MIRZA SAULAT RAZA
MR. GUL NAWAZ (NIT)
SECRETARY: MR. ALI BHAI MORKAS
AUDITORS: M/S. RAHIM IQBAL RAFIQ & CO.
(CHARTERED ACCOUNTANTS)
M/S. RAHMAN SARFARAZ & CO.
(CHARTERED ACCOUNTANTS)
BANKERS TO THE COMPANY: HABIB BANK LIMITED
MUSLIM COMMERCIAL BANK LTD.
ALLIED BANK OF PAKISTAN LIMITED
NATIONAL BANK OF PAKISTAN
GULF COMMERCIAL BANK LTD.
LEGAL ADVISOR: MR. GHULAM QADIR ZARGAR
REGISTERED OFFICE: 10TH FLOOR, PORTION 'B',
LAKSON SQUARE, BUILDING NO.1,
SARWAR SHAHEED ROAD,
KARACHI.
MILLS: DEH CHHARO, TAPPO LOWARI SHARIFF
DISTRICT BADIN
SINDH
NOTICE OF ANNUAL GENERAL MEETING
Notice is hereby given that the 9th & 10th Annual General Meetings of the Company, will be held
on Tuesday, March 28th, 2000, at 12.00 noon at Raffia Choudri Memorial Centre, Ground Floor,
Sidco Avenue Centre, 264 R.A. Lines, Karachi to transact the following business:
1. To confirm the minutes of the 8th Annual General Meeting of the company held on March
28, 1998, and Extra-ordinary General Meeting of the Company held on December 18, 1999.
2. To receive, consider and adopt the Annual Audited Accounts alongwith the Directors' and
Auditors' Reports of the Company for the year ended September 30, 1998 & September 30, 1999.
3. To appoint Auditors of the Company for the year ending September 30, 2000 and fix their
remuneration. The retiring joint auditors M/s. Rahim Iqbal Rafiq & Co. and Rahman Sarfaraz &
Co., Chartered Accountants, being eligible, have offered themselves for re-appointment.
4. Any other business with the permission of the Chair.
By Order of the Board,
Karachi: March 06, 2000 Company Secretary
NOTES
1. The shares transfer book of the Company will remain closed and no transfer of shares will be
accepted for registration from March 19, 2000 to March 28, 2000 (both days inclusive).
2. A member entitled to attend and vote at the Annual General Meetings is entitled to appoint a
proxy to attend and vote on his behalf.
3. Form of Proxies in order to be valid, must be received at the Registered office of the Company
48 hours before the Scheduled time of Meeting. A proxy must be a member of the Company.
4. Shareholders are requested to notify any change in address immediately.
DIRECTORS' REPORT
We congratulate the shareholders that the management of the company has been entrusted with them by the Order
of the Supreme Court of Pakistan and on behalf of the Directors, it is my pleasure to welcome you to the 9th Annual
General Meeting of the Company. It is my privileged honor to present you the financial and operating results along
with the audited accounts for the year ended September 30, 1998.
APPOINTMENT OF RECEIVER
During the year the bank accounts of the Company were made inoperative and the assets of the Company were
frozen by the Order of the Honourable Lahore High Court (Ehtesab Bench) on April 28, 1998.
An appeal was made against this order in which affects of this order on the shareholders and the cane growers of
the area were submitted to the court, as a result the Receiver was appointed vide order dated 21.7.1998. The order
said, "Receiver is directed to take over the management and control of the Mills. All financial responsibilities shall
be incurred and discharged under his signatures. He will also be responsible for operating all accounts, dealing
with all departments and persons till further orders."
Mr. Aftab Ahmed, Senior Vice President of NDFC, took charge of the Mills as Receiver on August 21,1998.
PERFORMANCE REVIEW
Operating results of your company are as under:-
1997-98 1996-97
Season started 07-11-79 10.11.96
Season Closed 10-04-98 8.04.97
Days worked 155 150
Sugar Cane Crushing (Tons) 414,156 295,388
(Mounds) 11,096,152 7,914,085
Sugar Recovery (%) 10.90 10.853
Sugar Production (Tons) 37,225 32,077
Molasses Recovery (%) 4.86 5.033
Molasses Production (Tons) 20,080 14,872
The crushing season 1997-98 did not remain free from uncertain conditions and unforeseen rattling problems of
last year. Situation aggravated further due to devaluation, escalation and imprudent adhoc sugar policy of Federal
Government and unethical and economically ill advised provincial levies. Cane support price alone was enhanced
from Rs. 24.50 in 1996-97 to Rs. 36.00 per 40Kg (a percentage-wise increase of 46.94%) and increase in the rate of
Quality Premium was also not in line or balance with the average mill gate sale price of sugar obtained to compensate
the farmer for excess sugar produced over and above the bench mark of sugar recovery (8.7%) Installed crushing
capacity of each mill in Sindh Zone remained under-utilized because of ill advised and unplanned increase in
crushing capacity both horizontally and vertically. Besides the total cost of sugar production, the total quantity of
sugar in the country has now become important to study by the policy makers. Sugar production target for domestic
consumption has been achieved. The surplus sugar production will ruin the total economics of Sugar Industry both
for producers and processors. Requirement of sugar quantity in international market and the vagaries of the
international market visa vis the price of sugar internationally obtainable as against our own cost of sugar has to
be studied, lowered and controlled to be competitive also in price, without which over production of sugar would
be suicidal.
Actual sugar cane crushed during the year in Sindh Zone was higher by 3.54 million tons (34.30%) due to increase
in cultivated area under sugar cane from 247,988 to 261,586 hectares. Crushing average per mill during the year
works out to 513,086 tons. Effective total installed crushing capacity of the sugar mills in Sindh Zone is around
21.91 million tons against which only 13.85 million tons of cane being available was crushed. This factor alone
reduced the capacity utilization in Sindh to 63.23%. Sugar Mills were under pressure of competition to secure the
required sugar cane. This compelled the Mills to accept and to pay more even for banned varieties of Sugar Cane.
In spite of the trubulent and untold difficulties, your company because of full cooperation of sincere and dedicated
working staff and above all with the Blessings and Guidance of ALLAH the Merciful and Beneficent, made good
progress. Reasons for comparatively less profit are obvious as mentioned above which is mainly due to higher cost
'and less sugar price, based on the principle of Demand and Supply. The uncertain condition which prevailed after
the Mill was sealed is also one of the major factor as the growers were not so much enthusiastic/reluctant in supply
of sugar cane. A substantial amount of Rs. 46,700,595/- was as such provided as Provision for Doubtful Debts,
which further aggravated the loss.
FINANCIAL RESULTS
1997-98 1996-97
Loss for the year (59,687,803) (60,251,617)
Taxation -- (2,956,887)
(59,687,803) (63,208,504)
Provision for doubtful debts (46,700,595) (36,927,866)
------------------ ------------------
(106,388,398) (100,136,370)
Accumulated Loss brought forward (120,532,062) (20,395,692)
------------------ ------------------
Accumulated loss carried forward (226,920,460) (120,532,062)
========== ==========
SEASON 1998-99
The season was operated by the Receiver. We are conducting the Annual General Meeting (AGM) of the financial
year ended September 30, 1999 also in the current AGM, as such a detailed review is available in the Directors
Report for the year ended September 30, 1999, which is being circulated simultaneously, with accounts.
AUDIT REPORT
The auditors have qualified Auditors' Report to the Members, we have taken cognizance of their apprehensions
and are trying to address the points raised by them in the best interest of the company, parawise assertion to their
qualifications are as follows:-
a) Company is passing through a very difficult period, however, all efforts humanly possible are being
invested to make the entity into a viable economic unit. In the subsequent period ended September
30, 1999, the company has salvaged its image to some extent, and efforts to further augment its
financial health are under way;
b) Negotiations with PICIC have been completed subsequently, the subject mark-up of Rs. 31.38 million,
has been frozen by PICIC for the time being. It would however be revived if we default in the
rescheduled loan payments. Letter of confirmation from PICIC is still awaited, however subsequently
a down payment of Rs. 20 million has been made by your company;
c) The requirement of Section 245 of the Companies Ordinance, 1984 regarding Half Yearly Accounts,
could not be fulfilled by the Directors as the Company was under the Receivers;
d) Out of the stock of Rs. 46.065 million, stocks amounting to Rs. 14.750 million, has been lifted
subsequently, further stock would be lifted on availability of transport;
e) Provision for doubtful advances have not been provided, since efforts for recovery have been
intensified, and growers have shown willingness to supply sugar cane.
AUDITORS
M/s. Rahman Sarfaraz and Company and M/s. Rahim Iqbal Rafiq and Company, joint auditors of the Company,
retire and offer their services for the ensuing year.
PATTERN OF SHAREHOLDING
The pattern of shareholding as on September 30, 1998 in annexed.
EMPLOYEES, SHAREHOLDERS, BANKERS & DFIs
We would like to take this opportunity to convey our deep appreciation to the shareholders, the workers, staff and
officers of the company for their patience, tolerance and forbearance, as well as the assistance and cooperation
extended to the management during these hard days.
In the end, let us pray to Almighty Allah to guide us in all our pursuits of national development and for the
betterment of your organization, Ameen.
On behalf of the Board
DR. (MRS.) FEHMIDA MIRZA
Karachi: January 26, 2000 Chairperson & Chief Executive
AUDITORS' REPORT TO THE MEMBERS
We have audited the annexed balance sheet of MIRZA SUGAR MILLS LIMITED as at September 30,
1998 and the related profit and loss account and statement of changes in financial position together with
the notes forming part thereof, for the year then ended and we state that we have obtained all the
information and explanations which to the best of our knowledge and belief were necessary for the
purposes of our audit and, after due verification thereof, we report that:
(a) The requirement of Section 245 of the Companies Ordinance, 1984 relating to half yearly accounts
remained uncomplied for the reasons stated in note 1.2.
(b) The net loss for the year ended September 30, 1998 amounting to Rs. 106.388 million and
accumulated losses to date of Rs. 226.920 million has resulted in a net capital deficiency of Rs.
85.920 million. Current liabilities exceed current assets by Rs. 431.892 million. The accounts have
been prepared on going concern basis which in view of continued losses and liquidity constraints
would be dependent upon the company's ability to obtain further finances. In the absence of
such finances, the basis would be invalid. Hence adjustments would be required to arrive at the
net realisable value of these assets and liabilities. We have been unable to satisfy ourselves that
further finance will be forthcoming and, accordingly, we are unable to form an opinion as to the
validity of the going concern basis.
(c) Provision for Mark-up amounting to Rs. 31.380 million on PICIC loan, has not been made in these
financial statements. Had the provision been made, the loss for the year would have increased
by this amount.
(d) Included in the stock of finished goods and molasses is an amount of Rs. 46.065 million relating
to stock of molasses stated to be lying at Pangrio Sugar Mills Limited which remain physically
unverified.
(e) Provision against doubtful advances of Rs. 13.807 million (refer note 16) has not been made in
these financial statements. Had the provision been made the loss for the year would have
increased by this amount.
(f) In our opinion, proper books of account have been kept by the company as required by the
Companies Ordinance, 1984;
(g) In our opinion:
(i) The balance sheet and profit and loss account together with the notes thereon have been
drawn up in conformity with the Companies Ordinance, 1984 and are in agreement
with the books of account and are further in accordance with the accounting policies
consistently applied;
(ii) The expenditure incurred during the year was for the purpose of the company's
business; and
(iii) The business conducted, investment made and the expenditure incurred during the
year were in accordance with the objects of the company:
Except as stated in para (a) to (e) to the extent to which these may affect the result of the company
in our opinion and to the best of our information and according to the explanation given to us,
the balance sheet and profit and loss account and statement of changes in financial position,
together with the notes forming part thereof, give the information required by the Companies
Ordinance, 1984 in the manner so required and respectively give a true and fair view of the state
of the company's affairs as at September 30, 1998 and of the loss and the changes in financial
position for the year then ended, and.
(i) In our opinion, "No Zakat was deductible at source under the Zakat and Ushr Ordinance, 1980".
RAHIM IQBAL RAFIQ & COMPANY RAHMAN SARFARAZ & COMPANY
Chartered Accountants. Chartered Accountants.
Karachi:
Dated: January 26, 2000
PATTERN OF SHARE HOLDINGS
AS AT 30TH SEPTEMBER 1998
No. of Share Holding Total Shares Percentage
Share Holders from To Held
73 1 100 7,300 0.05
1673 101 500 842,800 5.98
33 501 1000 32,900 0.23
37 1001 5000 137,500 0.98
26 5001 10000 213,000 1.51
4 10001 15000 54,100 0.38
29 15001 20000 574,000 4.07
7 20001 25000 175,000 1.24
1 25001 30000 30,000 0.21
1 30001 35000 35,000 0.25
2 25001 40000 78,200 0.55
14 48001 50000 700,000 4.96
5 55001 60000 300,000 2.13
3 65001 70000 210,000 1.49
2 75001 80000 160,000 1.13
18 95001 100000 1,796,100 12.74
2 135001 140000 275,600 1.95
4 145001 150000 600,000 4.26
2 195001 200000 400,000 2.84
1 230001 235000 233,500 1.66
2 245001 250000 500,000 3.55
1 260001 265000 262,090 1.86
4 375001 380000 1,520,000 10.78
1 495001 500000 499,220 3.54
1 700001 705000 705,000 5.00
2 745001 750000 1,497,630 10.62
1 995001 1000000 1,000,000 7.09
1 1260001 1265000 1,261,060 8.94
------------------ ------------------ ------------------
1950 14,100,000 100.00
========== ========== ==========
Categories of No. of Total Shares Percentage
Share Holders Share Holders Held
Individual 1,938 8,203,590 58.18
Investment Companies 3 1,498,020 10.62
Insurance Companies 3 350,000 2.48
Joint Stock Companies 1 233,500 1.66
Financial Institutions 5 3,814,890 27.06
------------------ ------------------ ------------------
1,950 14,100,000 100.00
========== ========== ==========
BALANCE SHEET AS AT SEPTEMBER 30, 1998
1998 1997
Note Rupees Rupees
SHARE CAPITAL
Authorised Capital
15,000,000 ordinary shares of
Rs. 10/= each 150,000,000 150,000,000
========== ==========
Issued, subscribed and paid up
14,100,000 Ordinary Shares of
Rs. 10/- each fully paid in cash 141,000,000 141,000,000
Accumulated loss (226,920,460) (120,532,062)
------------------ ------------------
(85,920,460) (20,467,938)
LONG TERM LOANS 3 183,107,554 244,423,541
LIABILITY AGAINST ASSET SUBJECT
TO FINANCE LEASE 4 -- 83,178
CURRENT LIABILITIES
Short term borrowings 5 183,802,608 193,791,706
Current portion / overdue of long term
liabilities 6 180,052,439 138,418,319
Creditors, accrued and other liabilities 7 211,724,409 127,501,865
Taxation 5,959,381 5,959,381
------------------ ------------------
581,538,837 465,671,271
CONTINGENCIES AND COMMITMENTS 8 -- --
------------------ ------------------
678,725,931 730,645,928
========== ==========
FIXED CAPITAL EXPENDITURE
Operating fixed assets 9 524,160,305 551,046,781
Capital work-in-progress 10 1,982,487 351,822
------------------ ------------------
526,142,792 551,398,603
LONG TERM LOANS 11 149,886 313,065
LONG TERM DEPOSITS AND
DEFERRED COST 12 2,786,988 4,011,964
CURRENT ASSETS
Stores and spares 13 23,196,516 24,943,316
Stock in trade 14 63,039,124 62,663,286
Trade Debtors-unsecured (considered good) 15 22,040,359 50,106,979
Loans and advances 16 35,728,889 33,202,588
Prepayments and other receivables 17 1,921,818 1,755,693
Cash and bank balances 18 3,719,559 2,250,434
------------------ ------------------
149,646,265 174,922,296
------------------ ------------------
678,725,931 730,645,928
========== ==========
The annexed notes form an integral part of these financial statements.
Chief Executive Director
PROFIT AND LOSS ACCOUNT
FOR THE YEAR ENDED SEPTEMBER 30, 1998
1998 1997
Note Rupees Rupees
Sales 19 703,543,189 591,377,490
Cost of goods sold 20 (653,543,528) (544,279,782)
------------------ ------------------
Gross profit 49,999,661 47,097,708
Operating expenses
Administration & general 21 21,915,227 23,317,393
Selling & distribution 22 800,190 1,061,507
------------------ ------------------
(22,715,417) (24,378,900)
------------------ ------------------
Operating profit 27,284,244 22,718,808
Other Charges
Financial charges 23 86,972,047 83,311,958
Other income 24