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CHASHMA SUGAR MILLS LIMITED
ANNUAL REPORT 2004
DIRECTORS' REPORT
The Directors are pleased to present the Annual Report along with the audited financial statements
of the Company for the year ended 30 September, 2004.
SUMMARISED FINANCIAL RESULTS
The financial results of the Company for the year under review are as under:-
2004 2003
Rupees
Profit/(loss) before taxation 33,199,077 (42,646,211)
Taxation
- current year 11,000,000 3,000,000
- prior year 0 (1,487,873)
- deferred 1,102,000 (810,000)
12,102,000 702.127
Profit/(loss) after taxation 21,097,077 (43,348,338)
Unappropriated profit- Brought forward 930.549 278.887
Profit/(loss) available for appropriation 22,027,626 (43,069,451)
Transfer (to) / from general reserve (22,000,000) 44,000,000
Unappropriated profit- carried to balance sheet 27.626 930.549
Earnings /(loss) per share 1.1 (2.27)
GENERAL
1.SUGARCANE SEASON 2003-2004
The sugarcane crushing season commenced on 29th November, 2003 and ended on 27th April,
2004. We crushed 908,130 metric tonnes sugarcane and produced 72,918 metric tonnes of sugar
at an average recovery of 8.03% as compared to the last year's 889,074 metric tonnes, 64,698
metric tonnes and 7.28% respectively. There was slight improvement in the sale prices due to the
withdrawal of 3% additional sales tax in the budget 2004-05, which has improved operating
results of the Company.
2. CURRENT SEASON 2004-2005
The current season started on 18th November, 2004 and we have crushed 255,626 metric tonnes
of sugarcane, producing 19,795 metric tonnes of sugar at an average recovery of 7.74 % upto 02
January 2005. We are facing difficulties in procurement of sugarcane as the other sugar mills
from the Punjab are purchasing sugarcane from our area through middlemen.
3.EXPORT
During the year, we exported 32,122 metric tonnes of sugar to Afghanistan earning valuable
foreign exchange amounting to US $ 8,518,352.
STATEMENT OF COMPLIANCE WITH THE CODE
OF CORPORATE GOVERNANCE
This statement is being presented to comply with the Code of Corporate Governance contained in
the Listing Regulations of the Karachi, Lahore and Islamabad Stock Exchanges for the purpose of
establishing a framework of good governance, whereby a listed Company is managed in
compliance with the best practices of corporate governance.
The Company has applied the principles contained in the Code in the following manner:
1.      The directors have confirmed that none of them is serving as a director in more than ten listed
Companies including this Company.
2.      All the directors of the Company are registered as taxpayers and none of them has defaulted
in payment of  any loan to a banking company, a DFI or an NBFI or being a member of a
stock exchange, has been declared as a defaulter by that stock exchange.
3.      No casual vacancies were occurred in the Board during the year.
4.      The Company has prepared a "Statement of Ethics and Business Practices", which has been
signed by all the directors and management employees of the Company.
5.      The Board has developed a vision/mission statement,  overall corporate strategy and
significant policies of the Company. A complete record of particulars of significant policies
along with the dates on which they were approved or amended has been maintained.
6.      All the powers of the Board have been duly exercised and decisions on material transactions,
including appointment and determination of remuneration and terms and conditions of
employment of the CEO and other executive directors, have been taken by the Board.
7.      The meetings of the Board were presided over by the Chairman and the Board met at least
once in every quarter. Written notices of the Board meetings, along with agenda, were
circulated at least seven days before the meetings. The minutes of the meetings were
appropriately recorded and circulated.
8.      The Directors are well conversant with the listing regulations and legal requirements and as
such are fully aware of their duties and responsibilities.
9.      There were no new appointments of CFO / Company Secretary during the year.
10.    The Directors' Report for this year has been prepared in compliance with the requirements of
the Code and it fully describes the salient matters required to be disclosed.
11.    The financial statements of the Company were duly endorsed by the CEO and the CFO
before approval by the Board.
12.    The directors, CEO and executives do not hold any interest in the shares of the Company
other than that disclosed in the pattern of shareholding.
There are no statutory payments on account of taxes, duties, levies and charges, which are
outstanding as at 30 September, 2004 except for those disclosed in the financial
statements.
During the year 4 meetings of the Board of Directors were held. Attendance by each director
was as follows:-
Name of Director No. of Meetings Attended
Khan Aziz Sarfaraz Khan 4
Begum Zari Sarfaraz 4
Begum Laila Sarfaraz 2
Mr. Abbas Sarfaraz Khan 2
Ms. Zarmine Sarfaraz 1
Mr. Iskander M. Khan 4
Begum Mehmooda Salim Khan 2
Mr. Abdul Qadar Khattak 4
Leave of absence was granted to the Directors who could not attend some of the Board
meetings.
• No trades in the shares of Chashma Sugar Mills Limited were carried-out by the Directors,
CEO, CFO, Company Secretary and their spouses and minor children during the year
ended 30 September, 2004.
12. COMPLIANCE WITH THE CODE OF CORPORATE GOVERNANCE
The requirements of the Code of Corporate Governance setout by the Karachi, Lahore and
Islamabad Stock Exchanges in their Listing Rules, relevant to the year ended 30
September,2004 have been duly complied with. A statement to this effect is annexed with a
review report from the Auditors.
13. ROLE OF SHAREHOLDERS
The Board aims to ensure that the Company's shareholders are timely informed about the major
developments affecting the Company's state of affaires. To achieve this objective, information is
communicated to the shareholders through quarterly, half-yearly and annual reports. The Board
encourages the shareholders' participation at the annual general meeting to ensure a high level
of accountability.
14. ACKNOWLEDGEMENT
The Directors would like to express their gratitude for the hard work and dedication displayed by
the Staff and Executives of the Organization and the invaluable continuing support of our
Bankers.
Finally, the Board wishes to thank the valued shareholders for their patronage and confidence
reposed in the Company and consistent support in the present challenging scenario.
TEN YEAR'S GROWTH AT A GLANCE
PARTICULARS 2004 2003 2002 2001 2000 1999 1998 1997 1996 1995
(RUPEES     IN     THOUSAND)
Sales 1,453,370 576.598 1,286,688 712.165 11,815,891 ,111,550 811.335 538.518 626.719 598.079
Cost of Sales 1,369,614 577.039 1,106,529 695.17 868.964 932.608 719.697 480.013 506.238 495.106
Operating profit/(Loss) 48.829 (29,261) 152.317 (4,886) 290.32 160.631 73.059 43.233 105.903 89.481
ProfiV(Loss) before tax 33.199 (42,646) 124.183 (50,741) 224.129 88.835 11.506 (8,846) 53.054 44.376
Profit/(Loss) aftertax 21.097 (43,348) 103.47 (61,218) 224.129 87.711 212 1.93 49.911 41.385
Share capital 191.28 191.28 191.28 191.28 191.28 191.28 191.28 191.28 191.28 191.28
Shareholders' equity 457.307 436.211 479.558 414.884 476.101 347.613 298.157 297.945 296.016 255.669
Fixed assets-net 322.811 355.405 365.272 392.576 424.009 436.765 472.557 522.826 557.099 552.543
Total assets 996.908 1,014,280 628.082 780.345 678.032 774.216 809.721 691.051 643.085 668.634
Long term liabilities 263.868 - 20.186 40.594 98.485 152.71 171.394 242.661
Dividend
Cash dividend - - 30% 50% 20% 5% -
Ratios:
Profitability (%)
Operating profit 3.36 (5.07) 11.84 (0.69) 24.57 14.45 9 8.03 16.9 14.96
Profit before tax 2.28 (7.40) 9.65 (7.12) 18.97 7.99 1.42 (1.64) 8.47 7.42
Profit after tax 1.45 (7.52) 8.04 (8.60) 18.97 7 89 0.03 0.36 7.96 6.92
Return to Shareholders
ROE - Before tax 7.27 (9.78) 25.9 (12.23) 47.08 25.56 3.86 (2.97) 17.92 1736
ROE-After tax 4 62 (9.94) 21.58 (14.76) 47 08 25.23 0.07 0.65 16.86 16.19
Return on Capital Employed 2.93 (9.93) 21.55 (14.75) 45.06 22.59 0.05 0.43 10.68 '      8.30
E. P. S. - Aftertax 1.1 (2.27) 5.41 (3.20) 11.72 4.59 0.01 0.01 2.61 2.16
Activity
Income to total assets 1.46 0.57 2.05 0.91 1.74 1.44 1 0.78 0.97 0.89
Income to fixed assets 4.5 1.62 3.52 1.81 2.79 2.54 1.72 1.03 1.12 1.08
Liquidity/Leverage
Current ratio 1.06 1.1 1.63 1.03 1.29 (0.80) (0.78) (0.66) (0.42) (0.49)
Break up value per share 23.91 22.8 25.07 21.69 24.89 18.17 15.59 15.58 15.48 13.37
Total Liabilities to equity (Times) 1.18 1.31 0.31 0.88 0.42 1.17 1.72 132 1.17 1.62
TEN YEAR'S REVIEW
YEAR CANE CRUSHED RECOVERY SUGAR PRODUCED
METRIC TONNES % METRIC TONNES
1995 507.706 8.66 44.001
1996 495.543 8.02 38.884
1997 370.489 7.72 28.616
1998 744.391 8.47 63.025
1999 828.703 7.84 64.963
2000 668.578 8 53.495
2001 575.031 6.82 40.646
2002 845.048 8.07 68.185
2003 889.074 7.28 64.698
2004 908.13 8.03 72.918
4.EXTENSI0N PROGRAMME
Our extension program will come into line during the first week of January, 2005.
5.DIVIPEND
The Directors do not recommend any dividend due to application of funds in the ongoing plant &
machinery extension program.
6.GENERAL RESERVE
A sum of Rs.22 million has been transferred to general reserve from profit & loss appropriation
account.
7.STAFF
The Labour and Management relations remained cordial during the year. All employees of the
Company were paid bonus equivalent to 4-1/2 months salary in addition to other amenities and
statutory benefits.
8.EXTERNAL AUDITORS
The Audit Committee and Board of Directors have recommended to re-appoint M/s Hameed
Chaudhri & Company, Chartered Accountants, as external Auditors for the year 2004-2005, on
their confirmation to change the Partner incharge of audit of the Company subject to the
exemption / permission of Securities & Exchange Commission of Pakistan under Clause XII of the
Code of Corporate Governance.
9.NOTES TO ACCOUNTS NO. 11.4
On expiry of lease, the vehicles will be returned-back to the leasing companies; therefore, the
lease rentals have been taken to profit & loss account.
10.PATTERN OF SHAREHOLDING
The pattern of shareholding as required under section 236 (2) (d) of the Companies Ordinance
1984 is annexed.
11. CORPORATE AND FINANCIAL REPORTING FRAMEWORK
       The financial statements of the Company, prepared by the management, present fairly its
state of affairs, the results of its operations, cash flows and the changes in equity.
        Proper books of account were maintained by the Company.
       Appropriate accounting policies have been consistently applied in preparation of the
financial statements and accounting estimates are based on reasonable and prudent
judgment.
        International Accounting Standards, as applicable in Pakistan, have been followed in
preparation of the financial statements and departures there from have been adequately
stated.
       The system of internal control is sound in design and has been effectively implemented and
monitored.
       There has been no material departure from the best practices of corporate governance, as
detailed in the listing regulations.
       There are no significant doubts upon the Company's ability to continue as a going concern.
       Key operating and financial data for the last six years in summarized form is annexed.
REVIEW REPORT TO THE MEMBERS ON STATEMENT OF COMPLIANCE
WITH BEST PRACTICES OF CODE OF CORPORATE GOVERNANCE
We have reviewed the Statement of Compliance with the best practices contained in the Code of
Corporate Governance prepared by the Board of Directors of CHASHMA SUGAR MILLS LIMITED to
comply with the Listing Regulation No. 37 of the Karachi Stock Exchange (Guarantee) Limited,
Chapter XIII of the Listing Regulations of the Lahore Stock Exchange (Guarantee) Limited and
Chapter XI of the Listing Regulations of the Islamabad Stock Exchange (Guarantee) Limited where
the Company is listed.
The responsibility for compliance with the Code of Corporate Governance is that of the Board of
Directors of the Company. Our responsibility is to review, to the extent where such compliance can be
objectively verified, whether the Statement of Compliance reflects the status of the Company's
compliance with the provisions of the Code of Corporate Governance and report if it does not. A
review is limited primarily to inquiries of the Company personnel and review of various documents
prepared by the Company to comply with the Code.
As part of our audit of financial statements we are required to obtain an understanding of the
accounting and internal control systems sufficient to plan the audit and develop an effective audit
approach. We have not carried out any special review of the internal control system to enable us to
express an opinion as to whether the Board's statement on internal control covers all controls and the
effectiveness of such internal controls.
Based on our review nothing has come to our attention which causes us to believe that the Statement
of Compliance does not appropriately reflect the status of the Company's compliance, in all material
respects, with the best practices contained in the Code of Corporate Governance as applicable to the
Company for the year ended 30 September, 2004.
PATTERN OF HOLDING OF THE SHARES HELD BY THE SHAREHOLDERS
AS AT 30 SEPTEMBER, 2004
Shareholders Shareholding Total
Shares Held
150 From 1 to 100 Shares 14.512
910 From 101 to 500 Shares 420.227
184 From 501 to 1 Shares 179.122
265 From 1.001 to 5 Shares 729.366
61 From 5.001 to 10 Shares 465.464
18 From 10.001 to 15 Shares 223.4
11 From 15.001 to 20 Shares 195.2
14 From 20.001 to 25 Shares 323.5
6 From 25.001 to 30 Shares 161.8
5 From 30.001 to 35 Shares 166.209
5 From 35.001 to 40 Shares 188.4
2 From 40.001 to 45 Shares 89.7
2 From 45.001 to 50 Shares 96
2 From 50.001 to 55 Shares 106.5
1 From 55.001 to 60 Shares 59.8
1 From 60.001 to 65 Shares 63
1 From 65.001 to 70 Shares 66
1 From 75.001 to 80 Shares 76.5
1 From 80.001 to 85 Shares 81.8
1 From 85.001 to 90 Shares 88.5
2 From 90.001 to 95 Shares 189.5
3 From 95.001 to 100 Shares 300
1 From 100.001 to 105 Shares 100.5
1 From 105.001 to 110.001 Shares 107.5
1 From 115.001 to 120 Shares 115.2
1 From 125.001 to 130 Shares 127.5
2 From 130.001 to 135 Shares 262.6
2 From 195.001 to 200 Shares 400
1 From 200.001 to 205 Shares 205
1 From 285.001 to 290 Shares 290
1 From 435.001 to 440 Shares 435.5
1 From 440.001 to 445 Shares 444.5
1 From 905.001 to 910 Shares 908.4
1 From to 1,915,000 Shares 1,912,800
1 From to Above Shares 9,534,000
1.661 19,128,000
Cateqories of Shareholders Numbers Shares Held Percentaae
Associated Companies 3 10,174,500 53.19
NITandlCP -
Directors arid Relatives 11 2,441,200 12.76
Executives
Public Sector Companies and Corporations 39 660.926 3.46
Banks, Development Finance Institutions,
Non Banking Financial Institutions, Insurance
Companies, Moderabas and Mutual Funds 0.4 2,022,900 10.58
Individuals 1.602 3,533,474 18.47
Charitable Trusts 2 295 1.54
1.661 19,128,000 100
CASH FLOW STATEMENT
FOR THE YEAR ENDED 30 SEPTEMBER. 2004
2004 2003
CASH FLOW FROM OPERATING ACTIVITIES Rupees Rupees
Profit / (loss) for the year before taxation and workers' welfare fund 33,199,077 (42,774,465)
Adjustments for:
Depreciation 35,336,719 39,004,413
Gain on disposal of vehicles 0 (362,630)
Interest and profit on bank deposits (1,728,228) (1,123,261)
Unclaimed payable balances wrltten-back (1,160,691) 0
Financial charges 16,365,550 15,187,932
CASH INFLOW FROM OPERATING ACTIVITIES
- Before working capital changes 82,012,427 9,931,989
(Increase) / decrease in current assets:
Stores and spares (2,633,484) (5,466,380)
Stock-in-trade 360,805,000 (449,776,000)
Trade debtors 10,933,754 29,369,854
Advances, deposits, prepayments and other receivables (7,495,919) 3,533,991
Increase / (decrease) in current liabilities:
Creditors, accruals and other liabilities 152,956,564 (9,115,682)
Excise duty and sales tax payable (3,834,496) (1,182,472)
510,731,419 (432,636,689)
CASH INFLOW/(OUTFLOW) FROM OPERATING ACTIVITIES - Before taxation 592,743,846 (422,704,700)
Income tax paid (22,929,838) (15,978,673)
NET CASH INFLOW / (OUTFLOW) FROM OPERATING
ACTIVITIES - After taxation 569,814,008 (438,683,373)
CASH FLOW FROM INVESTING ACTIVITIES
Fixed capital expenditure (355,673,195) (35,182,922)
Sale proceeds of vehicles 0 750
Interest and profit on bank deposits 1,620,989 1,249,953
Security deposits (115,600) (54,175)
NET CASH OUTFLOW FROM INVESTING ACTIVITIES (354,167,806) (33,237,144)
215,646,202 (471,920,517)
CASH FLOW FROM FINANCING ACTIVITIES
Long term finances obtained 263,868,046 0
Lease finances - net (396,111) (1,084,429)
Financial charges paid (18,901,865) (14,486,847)
Short term finances - net (465,041,123) 522,515,952
Dividends paid (43,895) (56,955,550)
NET CASH (OUTFLOW)/ INFLOW FROM FINANCING ACTIVITIES (220,514,948) 449,989,126
DECREASE IN CASH AND CASH EQUIVALENTS (4,868,746) (21,931,391)
CASH AND CASH EQUIVALENTS - At the beginning of the year 16,466,964 38,398,355
CASH AND CASH EQUIVALENTS - At the end of the year 11,598,218 16,466,964
YEAR END CASH AND CASH EQUIVALENTS COMPRISED OF:
Bank balances 18,637,504 16,466,964
Temporary bank overdraft (7,039,286) 0
11,598,218 16,466,964
AUDITORS' REPORT TO THE MEMBERS OF