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Dewan Sugar Mills Limited
Annual Report 2001
Mission Statement
The mission of Dewan Sugar Mills Limited is to be the finest
Organisation, and to conduct business responsibility
in a straightforward way.
Our basic aim is to benefit the customers, employees
and shareholders and to fulfill our commitments to the society.
Our hallmark is honesty, initiative and teamwork of our people
and our ability to respond effectively to change in all aspects
of life including technology, culture and environment.
We will create a work environment, which motivates, recognises
and rewards achievements at all levels of the Organisation
because
In Allah We Trust & In People We Believe.
We will always conduct ourselves with integrity
and strive to be the best.
CONTENTS
Company Information
Notice of the Meeting
Directors' Report
Auditors' Report to the Members
Balance Sheet
Profit & Loss Account
Cash Flow Statement
Statement of Changes in Equity
Notes to the Accounts
Pattern of Share Holding
COMPANY INFORMATION
Board of Directors Dewan Zia-ur-Rehman Farooqui
Chairman
Dewan Ghulam Mustafa Khalid
Vice Chairman
Dewan Mohammad Yousuf Farooqui
Managing Director / Chief Executive
Dewan Abdul Rehman Farooqui
Deputy Managing Director
Dewan Mohammad Ayub Khalid
Dewan Asim Mushfiq Farooqui
Dewan Abdullah Ahmed
Auditors Messrs. Faruq Ali & Co.
Chartered Accountants
803, 8th Floor, Land Mark Plaza,
I.I. Chundrigar Road,
Karachi.
Tax Advisors Sharif & Company
Advocates
Bankers Muslim Commercial Bank Limited
Citibank N.A.
Habib Bank Limited
Union Bank Limited
Standard Chartered Grindlays Bank
Societe Generale The French &
International Bank
ABN Amro Bank
The Hong Kong and Shanghai Banking
Corporation Limited
American Express Bank
United Bank Limited
Registered Office Dewan Centre
3-A, Lalazar,
Beach Hotel Road,
Karachi-74000,
Pakistan.
Mills Jillaniabad,
Budho Talpur,
Taluka: Mirpur Bathoro
District: Thatta Sindh
Pakistan.
NOTICE OF TWENTIETH ANNUAL GENERAL MEETING
Notice is hereby given that 20th Annual General Meeting of Dewan Sugar Mills Limited will be held
on March 29, 2002 at 07.30 p.m. at Dewan Centre, 3-A, Lalazar, Beach Hotel Road, Karachi to transact
the following business:
1. Recitation from HOLY QURAN.
2. To read and confirm the minutes of 19th Annual General Meeting held on March 31,2001.
3. To receive, consider and adopt the Annual Audited Accounts for the year ended September 30,
2001 together with the Directors' and Auditors' reports thereon.
4. To elect seven Directors of the Company for a period of three years. The number of Directors to
be elected is fixed by the Board of Directors in accordance with the provisions of Section 178(1)
of the Companies ordinance, 1984. The following retiring Directors are eligible for re-election.
1. Dewan Zia-ur-Rehman Farooqui 2. Dewan Ghulam Mustafa Khalid
3. Dewan Mohammad Yousuf Farooqui 4. Dewan Abdul Rehman Farooqui
5. Dewan Mohammad Ayub Khalid 6. Dewan Asim Mushfiq Farooqui
7. Dewan Abdullah Ahmed
6. To appoint auditors of the Company for the year ending September 30, 2002 and to fix their
remuneration.
7. To transact any other business with the permission of the Chairman.
By and on behalf of Board of Director
March 07, 2002 (Dewan Abdul Rehman Farooqui)
Karachi. Deputy Managing Director
NOTES:
1. A member of the Company entitled to attend and vote at this meeting may appoint another member of his/her proxy
to attend and vote instead of him/her. Proxies, in order to be effective, must be received by the Company not less than
48 hours before the meeting. CDC Account holders will further have the following guidelines as laid down by the
Securities and Exchange Commission of Pakistan.
a) For Attending Meeting:
i) In case of individual, the account holder or sub-account holder and/or the person whose securities are
in group account and their registration details are uploaded as per the regulations, shall authenticate
his/her identity by showing his/her original National Identity Card (NIC) or original passport at the time
of attending the meeting.
ii) In case of corporate entity, the Board of Directors' resolution/power of attorney with the specimen
signature of the nominee shall be produced (unless it has been provided earlier) at the time of meeting.
b) For Appointing Proxies:
i) In case of individual, the account holder or sub-account holder and/or the person whose securities arc
in group account and their registration details are uploaded as per the regulations, shall submit the proxy
form as per the above requirements.
ii) Two persons whose names, addresses and NIC numbers shall be mentioned on the form shall witness
the proxy.
iii) Attested copies of NIC or passport of the beneficial owners and proxy shall be furnished with the proxy
form.
iv) The proxy shall produce his/her original NIC or original passport at the time of the meeting.
v) In case of corporate entity, the Board of Directors' resolution/power of attorney with the specimen
signature of the nominee shall be produced (unless it has been provided earlier) along with the proxy
form to the Company.
2. Members are requested to immediately notify the change in their addresses, if any.
3. The Share Transfer Books of the Company will remain closed from March 25, 2002 to April 01, 2002 (both days
inclusive).
DIRECTORS' REPORT
Your Directors take pleasure in presenting to you the Twentieth Annual Report of the Company together
with the audited accounts for the financial year ended on September 30, 2001.
Alhamdolillah, the results from sugar operations for the year under review are satisfactory despite
many adverse factors such as increase in cost of sugar cane and downward slide in sugar prices.
Your company has suffered a Net Loss of Rs. 46.620 million after charging Rs 71.500 million for
diminution in the market value of Dewan Farooque Motors Limited, Rs. 63.946 million for depreciation
and making a provision for tax amounting to Rs. 47.126 million. The highlights of the accounts are as
follows:
2001 2000
Rupees
Sales-Sugar 2,044,313,408 2,034,200,812
Sales-Fertilizer 626,169,579 425,511,948
Sales-Polypropylene 181,380,528 148,970,416
------------------ ------------------
2,851,863,515 2,608,683,176
========== ==========
Depreciation 63,945,526 72,050,039
Gross profit 230,129,615 247,330,618
Taxation 47,126,400 32,811,128
Net (loss) / profit after tax (46,619,688) 37,266,829
Appropriations NIL 45,639,990
We humbly and gratefully bow our heads before Almighty Allah, the Most Gracious and Merciful,
who has rewarded and blessed your company with His innumerable bounties in the difficult times.
IF YE GIVE THANKS, I WILL GIVE YOU MORE (HOLY QURAN)
The Board also decided to appraise its valued shareholders with the current status and future prevalent
situation of sugar industry in detail through this report.
PLANT PERFORMANCE
Sugar
The sugar cane crushing season for 2000-2001 commenced on 01 November 2000 and continued up
to 20 March 2001. During the season, the plant crushed 747,759.29 metric tons or 20,034,186 maunds
of sugar cane and refined 21,960.965 tons of raw sugar. Total while sugar produced was 95,905 metric
tons at an average recovery of 10.04 %. Total quantity of molasses produced was 38,819 metric tons
at an average recovery of 5.15 %.
Polypropylene
The polypropylene unit is working at its full capacity and the results are satisfactory. Due to the excellent
quality of the bags and sheets produced by the unit, the demand is far ahead of the capacity. The
management is seriously considering increasing the capacity of the unit.
REVIEW ON ACCOUNTS
Despite reduced quantitative production, lower margins, increased financial expenses and other inputs,
the result may be termed as satisfactory. The total gross sales of sugar amounted to Rs. 2,044 million
as compared to Rs. 2,034 million last years. The earning per share of company works out to Rs. (2.55)
as compared to last year's EPS, which was Rs.2.45. Alhamdolillah, your company has been able to
meet all its financial obligations on time and from its own resources.
INDUSTRY ANALYSIS
There was shortfall in sugar cane production in the season due to reduction in the sugar cane plantation
area and yield. As a result, sugar cane prices skyrocketed and the entire sugar industry including your
company paid very high cost of sugar cane. To meet this contingency, sugar manufacturers imported
raw sugar for processing locally which saved the industry to some extent. However, subsequently
Government allowed import of white refined sugar resulting in lot of documented and undocumented
imports, which created huge unsold stocks of sugar with the mills. The carry over stocks from last year
kept the sugar market depressed and hence very little margins are left for the mills.
In Pakistan, area cultivated under sugar cane decreased to 960,000 (1999/00 1,009,800) hectares down
by 5% with yields at 45.41%(1999/00 45.90%) h/t down by 1.06%. This gave an aggregate harvest of
43,590,000 (1999/00 46,332,600) tons. Supplies to sugar Industry increased to 29,408,879 (1999/00
28,982,711) million tons, forming 67.47% (1999/00 62.55%) of the crop harvest. A small crop and also
a smaller crushing influenced recovery to increase to 8.39% from 8.33%. This vital area deserves
attention on urgent basis. It is sugar per hectare that serves as medium of measuring production efficiency,
as the famous proverb goes, sugar is produced in fields and processed in factories.
CURRENT YEAR PROSPECTS
The current sugar cane crushing season started on 16 November 2001 and till the date of this report,
is still in progress. Todate, the plant crushed 600,409.82 metric tons or 16,086,487 maunds of sugar
cane at an average recovery of 9.87%. In this period, 58,405.tons of sugar and 30,132 tons of molasses
were produced.
Again this year sugar cane crop in Sindh is lower than the crushing capacity, which has resulted in
higher prices of sugar cane. Furthermore, inflation and ever-increasing overheads further aggravated
the situation of sugar industry. As happened in the past, sugar mills are forced to keep the prices of
sugar within certain parameters without realizing the cost structures. All these factors are creating
compounding affects on the already vulnerable situation. As emphasized by us in the past, it is time that
a system is introduced that recognizes sugar cane payments based on higher sugar contents. The growers
have to be educated to propagate higher sucrose cane varieties to increase their revenue. Encouragement
of higher yielding crop with high sugar contents is the only way to overcome lower sugar cane production
due to shortage of cultivable land. As it is becoming evident that sugar cane will have to compete with
other crops for cultivable area therefore concerted efforts have to be directed towards increasing the
crop yield which currently is one of the lowest in the world. Further, the industry has to get a fair market
price benchmarked to its input costs, which would ease the liquidity position of both the industry and
the growers.
DIVERSITY AND INTEGRATION
As announced by us in the last report, Alhamdolillah, the chipboard manufacturing plant has been
completed subsequent to the year-end and lately, has started its trial production. The initial boards that
are produced are of comparable quality available in the market.
INVESTMENT IN DEWAN FAROOQUE MOTORS LIMITED
The assembly of vehicles in Dewan Farooque Motors Limited is in full swing. The company has suffered
an after tax loss of Rs. 31.150 million for the year ended 30 June 2001 which is reduced to Rs. 11 million
in the half-year ended 31 December 2001. The loss sustained by the company in the last year was
primarily attributed to the huge rupee depreciation against the dollar in the second half of the financial
year 2000-2001 and the loss was reduced in the first half of 2001-2002 due to strengthening of Pak
rupee against the dollar but the currency gain was some what offset by sluggish sales as a result of
aggravated situation between India and Pakistan. Situation has improved lately and the sale has again
picked up. The management feels that with the launch of the diesel SPORTAGE, 4xA turbo charged
2000 cc intercooler; the company will be able to generate good profit in the current half. The break-
up value of one share of Dewan Farooque Motors Limited works out to Rs. 10.29 based on the half-
yearly accounts ended on 31 December 2001. Although, the break-up value of one share of Dewan
Farooque Motors Limited is still more than the par value, the management feels it prudent to recognize
the decline in the market value of such share. We feel that, Inshaallah, very soon Dewan Farooque
Motors Limited will be able to declare dividends.
VOTE OF THANKS
The board puts on record its gratitude to its valuable shareholders, federal and provincial government
functionaries, banks, development financial institutions, and customers of Salsabil whose cooperation,
continued support and patronage have enabled your company to achieve the desired result.
The board also expresses its thanks for the valuable teamwork, loyalty and laudable efforts rendered
by the executives, staff members and workers of your company, during the year under review, and
wishes to place on record its appreciation for the same.
AUDITORS
The auditors of your company, M/s. Faruq Ali & Company, Chartered Accountants retire and offer their
services for re-appointment for the ensuing year.
CONCLUSION
In conclusion, we bow, beg and pray to Almighty Allah, Rahman-e-Rahim, in the name of our beloved
prophet, Mohammad, peace be upon him for continued showering of His Blessings, Guidance, Strength,
Health and Prosperity to us, our Company, Country and Nation; and also pray to Almighty Allah to
bestow peace, harmony, brotherhood and unity in true Islamic spirit to whole of Muslim Ummah,
Ammen, Summa-Ameen.
LO-MY LORD IS INDEED HEARER OF PRAYER (HOLY QURAN)
For and on behalf of Board of Directors
Dewan M. Yousuf Farooqui
27 February 2002 Managing Director/Chief Executive
AUDITORS' REPORT TO THE MEMBERS
We have audited the annexed balance sheet of Dewan Sugar Mills Limited as at September 30, 2001 and
the related profit and loss account, cash flow statement and statement of changes in equity together with
the notes forming part thereof, for the year then ended and we state that we have obtained all the
information and explanations which, to the best of our knowledge and belief, were necessary for the
purposes of our audit.
It is the responsibility of the company's management to establish and maintain a system of internal
control, and prepare and present the above said statements in conformity with the approved accounting
standards and the requirements of the Companies Ordinance, 1984. Our responsibility is to express an
opinion on these statements based on our audit.
We conducted our audit in accordance with the auditing standards as applicable in Pakistan. These
standards require that we plan and perform the audit to obtain reasonable assurance about whether the
above said statements are free of any material misstatement. An audit includes examining, on a test
basis, evidence supporting the amounts and disclosures in the above said statements. An audit also
includes assessing the accounting policies and significant estimates made by management, as well as,
evaluating the overall presentation of the above said statements. We believe that our audit provides a
reasonable basis for our opinion and, after due verification, we report that:
a) in our opinion, proper books of account have been kept by the company as required by the
Companies Ordinance, 1984;
b) in our opinion:
i) the balance sheet and profit and loss account together with the notes thereon, have
been drawn up in conformity with the Companies Ordinance, 1984 and are in agreement
with the books of account and are further in accordance with accounting policies
consistently applied;
ii) the expenditure incurred during the year was for the purpose of the company's
business; and
iii) the business conducted, investments made and the expenditure incurred during the
year were in accordance with the objects of the company;
c) in our opinion and to the best of our information and according to the explanations given
to us, the balance sheet, profit and loss account, cash flow statement and statement of
changes in equity together with the notes forming part thereof conform with approved
accounting standards as applicable in Pakistan, and, give the information required by the
Companies Ordinance, 1984, in the manner so required and respectively give a true and
fair view of the state of the company's affairs as at September 30, 2001 and of the loss, its
cash flows and changes in equity for the year then ended; and
d) in our opinion, Zakat deductible at source under the Zakat and Ushr Ordinance, 1980 was
deducted by the Company and deposited in the Central Zakat Fund established under Section
7 of that Ordinance.
27 February, 2002
Karachi Chartered Accountants
BALANCE SHEET AS 30 SEPTEMBER, 2001
Notes 2000 2001
Rupees
CAPITAL AND LIABILITIES
SHAREHOLDERS' EQUITY
Share Capital
Authorized
30,000,000 ordinary shares of Rs. 10/- each 300,000,000 300,000,000
========== ==========
Issued, subscribed and paid-up
Share capital 3 182,559,960 152,133,300
Reserves and surplus 4 229,239,060 306,285,408
------------------ ------------------
411,799,020 458,418,708
LONG TERM LIABILITIES
Assets subject to finance lease 5 125,872,023 96,123,245
Term finance certificates & morabaha 6 151,249,950 180,500,000
DEFERRED LIABILITY FOR STAFF GRATUITY 22,334,127 21,457,890
CURRENT LIABILITIES
Current portion of lease liability 49,342,933 37,238,060
Current portion of Term Finance Certificates
and Morabaha 29,250,050 19,499,600
Short-term running finances - Secured 7 721,938,224 673,675,055
Creditors, accrued expenses and other liabilities 8 337,996,220 142,662,657
Dividends 9 959,390 16,151,544
Provision for taxation 236,163,956 189,037,556
------------------ ------------------
1,375,650,773 1,078,264,472
CONTINGENCIES & COMMITMENT 10
------------------ ------------------
2,086,905,893 1,834,764,315
========== ==========
PROPERTY AND ASSETS
TANGIBLE FIXED ASSETS
Operating fixed assets - at cost less
accumulated depreciation 11 502,083,082 550,213,591
Capital work in progress 12 171,257,151 99,207,640
------------------ ------------------
673,340,233 649,421,231
LONG TERM INVESTMENT 13 58,500,000 130,000,000
CURRENT ASSETS
Stores and spares 14 126,923,513 1,227,824,001
Stock-in-trade 15 335,078,627 295,518,121
Trade debts - unsecured, considered good 22,380,200 14,181,661
Advances, deposits, prepayments and other receivable 16 854,889,384 611,572,798
Cash and bank balances 17 15,793,936 11,288,104
------------------ ------------------
1,355,065,660 1,055,343,084
------------------ ------------------
2,086,905,893 1,834,764,315
========== ==========
The annexed notes form an integral part of these accounts.
Dewan Abdul Rehman Farooqui Dewan Mohammad Yousuf Farooqui
Deputy Managing Director Managing Director/Chief Executive
PROFIT & LOSS ACCOUNT
FOR THE YEAR ENDED 30 SEPTEMB,ER, 2001
Notes 2001 2000
Rupees
SALES - net 1,753,368,357 1,782,655,837
COST OF SALES 17,523,238,742 1,535,325,219
------------------ ------------------
GROSS PROFIT 230,129,615 247,330,618
OPERATING EXPENSES
Administrative & general expenses 20 43,870,840 40,843,217
Selling & distribution expenses 21 3,128,616 7,144,997
Financial charges 22 159,458,660 161,161,373
------------------ ------------------
206,458,116 209,149,587
------------------ ------------------
OPERATING PROFIT - Sugar 23,671,499 38,181,031
         - Polypropylene Unit 23 1,185,771 3,516,875
------------------ ------------------
24,857,270 41,697,906
OTHER CHARGES
Donation 24 1,657,151 723,041
Workers' profit participation fund 1,160,006 2,048,743
Workers' welfare fund -- 134,504
------------------ ------------------
2,817,157 2,906,288