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Al-Asif Sugar Mills Limited
Annual Report 2000
CONTENTS
Company Profile
Notice of Annual General Meeting
Directors' Report
Auditors' Report
Pattern of Share Holding
Balance Sheet
Profit and Loss Account
Statement of Changes in Financial Position
Notes to the Accounts
COMPANY PROFILE
BOARD OF DIRECTORS: QAZI AMJAD ABID ABBASI (Chief Executive)
M. ARSHAD MIRZA
MRS. HUSNA AMJAD QAZI
ALI AKBER JUNEJO
SYED VAQAR HUSSAIN
SHAIKH AFTAB AHMED (I.D.B.P.)
KEMAL SHOAIB (N.I.T.)
SHAMIM AHMED (N.I.T.)
COMPANY SECRETARY/ MUHAMMAD BAQIR JAFFERI
DEPUTY GENERAL MANAGER (FINANCE)
BANKERS NATIONAL BANK OF PAKISTAN
HABIB BANK LIMITED
MUSLIM COMMERCIAL BANK LTD.
UNITED BANK LTD.
AUDITORS M/S. RAHIM IQBAL RAFIQ & CO.
CHARTERED ACCOUNTANTS - KARACHI.
LEGAL ADVISOR MUHAMMAD SALIM THEPDAWALA & Co.
REGISTERED OFFICE 4TH FLOOR, BANK HOUSE NO.2,
HABIB SQUARE, M.A. J1NNAH ROAD,
KARACHI.
FACTORY ASIFABAD P.O. GARHO,
DISTRICT THATTA.
NOTICE OF MEETING
Notice is hereby given that the 17th Annual General Meeting of the Company will be held at 4th floor, Bank
House No.2, Habib Square, M. A. Jinnah Road, Karachi on Wednesday 28th March 2001 at 06:00 p.m.
1. To confirm the minutes of the 16th Annual General Meeting held on 31-03-2000
2. To receive, consider and adopt the Audited Accounts for the year ended 30-09-2000 together with the
directors and auditors report thereon.
3. To appoint auditors for the years 2000-2001 and to fixed their remuneration.
4. To transact any other business of the company that may be brought forward with permission of the
chairman.
BY ORDER OF THE BOARD
(MUHAMMAD BAQIR JAFFERI)
Karachi the dated 2nd March, 200l Company Secretary
NOTES:
1. The Share transfer books of the Company will remain closed from 27-03-2001 to 05-04-2001
(both days inclusive).
2. A member entitled to attend and vote at the Annual General Meeting is entitled to appoint a proxy to
attend and vote on his behalf. Form of proxies in order to be valid must be received at registered office of
the company 48 hours before the time of the meeting. A proxy must be a member of the company.
3. Shareholders are requested to notify any change in address immediately.
4. Kindly quote your Folio Number in all Correspondence with the Company.
DIRECTORS' REPORT
DEAR SHARE HOLDERS
In the name of Allah The Most Gracious and Merciful your directors feel pleasure to present the 17thAnnual
Report and the Audited Accounts together with the auditors report thereon for the year ended September 30,
2000. The comparative financial results of the company for the year under report are as under:
2000 1999
RUPEES RUPEES
Sales Rs. 377,225,260 Rs. 285,646,323
Operating Loss Rs. 40,482,877 Rs. 33,951,851
Loss before Taxation Rs. 82,662,975 Rs. 58,493,397
Loss after Taxation Rs. 83,347,060 Rs 59,850,730
Accumulated Loss Rs. 748,349,327 Rs. 665,002,267
PERFORMANCE REVIEW
The availability of cane for the season was quite less than the desired capacity of project but the crushing of the
sugarcane was to the tune of 258,254 M. Tons which yielded 24,896 M. Tons of refined sugar. The comparative
statistics of cane crushing and sugar production are given below:
PARTICULARS FROM 01-11-99 TO FROM 24-11-98 TO
06-03 -00 05 -04-99
Nos. of days worked 127 133
Cane crushed (M.T) 258,254 208,870
Average Recovery 9.64% 9.03%
Production of Sugar (M.T) 24,896 19,042
The comparative figures as shown above indicates an increase of about 23.64% in quantum of sugar cane crushed,
and 0.607%in recovery as compared to the last year, although a massive cyclone hit in May, 1999 and devastated
the Ratoon / Spring plantation in our cane procurement area causing severe shortage of cane exposing us to price
war, yet the performance of the plant in the prevailing circumstances was quite satisfactory.
COST OF MANUFACTURE
You are aware although the support price of sugarcane remained at Rs. 36/- per 40 K.G. but due to natural climaty
i.e. cyclone and draught which resulted lower yield crop the mill was forced to buy sugar cane at exorbitant rate
from mill's procurement area and the other part of District Thatta. The procurement from the outside area resulted
in extra ordinary transportation charges and contributed largely to increase our cost of production.
SALES
During the year under review also no working capital facilities were available from the financial institutions. In
order to meet the day to day fund requirement for the smooth functioning of the project, the company had no
alternative but sell its production at lower prices rate than build up partial stock to fetch economic benefits availed
by the sugar industry in general.
FINANCIAL CHARGES
The long term loan had been rescheduled and restructured under the S.B.P. incentive scheme with a moratorium
period of 18 months in 1997 but the present management could not get the required advantage as the moratorium
period expired soon after the resumption of the project operational activities. Consequently, the huge mark up as
well as compounding of mark up accounted for during the year under review also impaired the financial result and
contributed to accumulated losses of the company.
FUTURE PROSPECT
In year 2000-2001 the Pakistan sugar industry is facing crisis of raw material shortage, low yield of sugarcane and
the resultanting intermediate supply of sugarcane to mills. There is a continuity of the condition of previous year.
Shortage of crop persists this time not due to low sowing, but lesser availability of water. Infact there is draught
like condition, sugarcane being a high consumer of water suffered the most, because yields per acre decreased.
The production results for the season upto 28-02-2001 is asunder:
Sugar cane crushed 190,342.24 M.T
Sugar produce 19,370 M.T
Average Recovery 10.12%
Your directors are continuing to put best efforts to cure the chronic problem of cane development in the area by
great deal of motivations and incentive to growers but unfortunately the draught effected the sugarcane crop
cultivation. On the other hand the management has modified in the plant by adding the vertical crystalizer and
filter press to reduce the losses. Improved average recovery as is apparent from the above results upto the some
level. Insha Allah our efforts will continue to bring this project on the sound footing.
AUDITORS OBSERVATIONS
Your directors would like to record the following explanations regarding the auditor's observations.
a) The project is being faced inherited liquidity problems and shortage of cane in the area is the another main
problem of the mill which are the main cause of huge losses. Management is fully confident to over come
these losses in coming future by the Grace of Al-Mighty Allah by putting its sincere efforts. The present
management taken the drastic measure in the discipline of cane development, modification in plant. As
stated in note, the bank and DFIs have agreed to restructure/reschedule the loans. The management is
however striving for maximum relief as is being offered to sick industrial units for revival and making
contribution to the national economy.
b) As regard the provision of doubtful debts under the head "Advances to growers and transporter" which
were given before the shutdown period, it is clarified that the management is in a close touch with the
growers. The recovery of the amount in question was postpone for three crushing season from the growers
on the commitment between the management and growers for development and supply the entire crops to
the mill without further advance for the development of the cane.
c) As stated at note no. 5.8, the negotiation with the Creditors is at final stage, it should be settled with
reference to final outcome of the discussions with the previous management is expected to finalised before
the year.
SHARE HOLDING
Pattern of share holding by shareholders of the company as at 30th September, 2000 is annexed.
AUDITORS
The present Auditors M/s. Rahim Iqbal Rafiq & Company, Chartered Accountants retire and being eligible offer.
themselves for re-appointment.
Your Directors place on record their appreciation of the diligence and devotion of duty of the executives, officers
and staff members of the Company.
AL-ASIF SUGAR MILLS LIMITED
Chief Executive
AUDITORS' REPORT TO THE MEMBERS
We have audited the annexed Balance Sheet of AL-ASIF SUGAR MILLS LIMITED as at September 30, 2000
and the related Profit & Loss Account, Statement of Changes in Financial Position, and Statement of Changes in
Equity together with the notes forming part thereof, for the year then ended and we state that we have obtained all
the information and explanations which, to the best of our knowledge and belief, were necessary for the purposes
of our audit.
It is the responsibility of the company's management to establish and maintain a system of internal control, and
prepare and present the above said statements in conformity with the approved accounting standards and the
requirements of the Companies Ordinance, 1984. Our responsibility is to express an opinion on these statements
based on our audit.
We conducted our audit in accordance with the auditing standards as applicable in Pakistan. These standards
require that we plan and perform the audit to obtain reasonable assurance about whether the above said
statements are free of any material misstatement. An audit includes examining, on a test basis, evidence
supporting the amounts and disclosures in the above said statements. An audit also includes assessing the
accounting policies and significant estimates made by management, as well as, evaluating the overall
presentation of the above said statements. We believe that our audit provides a reasonable basis for our
opinion and after due verification we report that:-
1. The Company incurred continued operating losses and upto September 30, 2000 its accumulated loss
amounts to Rs. 748.349 million (1999: Rs. 665.002 million) which has resulted in the net capital
deficiency of Rs. 601.683 million (1999: Rs. 518.335 million). The current liabilities have exceeded the
current assets by Rs. 180.430 million (1999: Rs. 80.694 million). In view of huge accumulated losses,
difficulty in availability of sugar cane, and liquidity constraints, the going concern assumption shall be
valid only upon successful implementation of the restructuring/rescheduling package referred in note
no. 32.1, favorable settlement of the matters under note no. 5.8, generation of sufficient profits to meet all
expenses and substantial reduction in accumulated losses.
2. Provision against doubtful advances for Rs. 37, 176, 287 has not been made in these Financial
Statements. Had the provision been made, the loss for the year would have increased by this amount.
3. Balance confirmation in respect of loan from Capricorn International (refer note no. 5.8) has not been
made available to us and remained unverified.
(a) in our opinion, proper books of accounts have been kept by the company as required by the
Companies Ordinance, 1984;
(b) in our opinion
(i) the Balance Sheet and Profit and Loss Account together with the notes thereon have been
drawn up in conformity with the Companies Ordinance, 1984, and are in agreement with
the books of account and are further in accordance with accounting polices consistently
applied;
(ii) the expenditure incurred during the year was for the purpose of the company's business; and
(iii) the business conducted, investment made and the expenditure incurred during the year
were in accordance with the objects of the company;
(c) Except for the matters stated in para 1,2, & 3 above and Note 5.8, 10.1 and 10.2 and to the
extent to which these may affect the result of the Company, in our opinion and to the best of
our information and according to the explanations given to us, the Balance Sheet, Profit &
Loss Account, Statement of Changes in Financial Position and Statement of Changes in
Equity together with the notes forming part thereof conform with approved accounting
standards as applicable in Pakistan, and give the information required by Companies
Ordinance, 1984, in the manner so required and respectively give a true and fair view of the
state of the company's affairs as at September 30, 2000 and of the loss, its cash flows and
changes in equity for the year then ended; and
(d) in our opinion, no Zakat was deductible at source under the Zakat and Ushr Ordinance, 1980.
RAHIM IQBAL RAFIQ & COMPANY
Karachi. Dated: March 2nd, 2001 Chartered Accountants
PATTERN OF HOLDING OF THE ORDINARY SHARES BY
THE SHARE HOLDERS AS ON 30th SEPTEMBER, 2000
NO. OF SHARE HOLDING TOTAL SHARES HELD
SHARE
HOLDERS
634 From 1 TO 100 Shares 63,157
2,014 From 101 TO 500 Shares 860,429
86 From 501 TO 1,000 Shares 77,595
122 From 1,001 TO 5,000 Shares 272,090
11 From 5,001 TO 10,000 Shares 80,100
6 From 10,001 TO 15,000 Shares 73,800
3 From 15,001 TO 20,000 Shares 52,700
3 From 20,001 TO 25,000 Shares 73,000
1 From 30,001 TO 35,000 Shares 31,700
1 From 50,001 TO 55,000 Shares 52,200
2 From 95,001 TO 100,000 Shares 200,000
2 From 145,001 TO 150,000 Shares 300,000
1 From 230,001 TO 235,000 Shares 230,600
1 From 245,001 TO 250,000 Shares 249,000
1 From 290,001 TO 295,000 Shares 292,700
1 From 340,001 TO 345,000 Shares 344,400
2 From 545,001 TO 550,000 Shares 1,100,000
1 From 580,001 TO 585,000 Shares 583,000
1 From 730,001 TO 735,000 Shares 733,333
1 From 3,070,001 TO 3,075,000 Shares 3,072,100
1 From 5,920,001 TO 5,925,000 Shares 5,924,762
------------------ ------------------
2,895 14,666,666
========== ==========
ORDINARY SHARES
PATTERN OF SHARE HOLDING AS ON 30/09/2000
CATEGORIES OF NO. OF CERTIFICATE PERCENTAGE
SHAREHOLDERS CERTIFICATE HOLDING OF HOLDING
HOLDERS
1. GENERAL PUBLIC 2,884 10,647,966 72.60%
2. LIMITED COMPANIES 4 44,200 0.30%
3. FINANCIAL INSTITUTIONS 4 3,597,400 24.53%
4. INSURANCE COMPANIES 1 31,700 0.22%
5. INVESTMENT COMPANIES 2 345,400 2.36%
------------------ ------------------ ------------------
GRAND TOTAL:- 2,895 14,666,666 100.00%
========== ========== ==========
BALANCE SHEET AS AT SEPTEMBER 30, 2000
2000 1999
Note RUPEES RUPEES
SHARE CAPITAL
Authorised
50,000,000 ordinary shares of Rs. 10/- each 500,000,000 500,000,000
========== ==========
Issued, Subscribed and Paid-up
14,666,666 ordinary shares of Rs. 10 each fully paid in cash 146,666,660 146,666,660
Unappropriated Loss (748,349,327) (665,002,267)
------------------ ------------------
(601,682,667) (518,335,607)
SURPLUS ON REVALUATION OF FIXED ASSETS 3 186,826,477 --
REDEEMABLE CAPITAL 4 40,080,000 45,424,000
LONG TERM LOANS 5 650,567,299 684,452,389
DEFERRED LIABILITIES 6 1,466,686 235,124
CURRENT LIABILITIES
Short Term Borrowings 7 13,618,476 13,618,476
Current Maturity of Redeemable Capital
and Long Term Loans 8 81,987,310 62,572,976
Creditors, Accrued and Other Liabilities 9 195,804,024 108,576,292
Taxation 4,986,579 4,013,820
------------------ ------------------
296,396,389 188,781,564
CONTINGENCIES 10
------------------ ------------------
573,654,184 400,557,470
========== ==========
OPERATING FIXED ASSETS 11 454,391,466 289,322,305
LONG TERM SECURITY DEPOSITS 1,376,939 587,356
DEFERRED COST 12 1,919,750 2,559,667
CURRENT ASSETS
Stores and Spares 15,138,101 14,886,583
Stock-in-Trade 13 1,168,767 1,154,194
Trade Debtors 14 21,723,512 21,723,512
Advances, Deposits and Prepayments 15 77,635,343 69,832,074
Cash and Bank Balances 16 300,306 491,779
------------------ ------------------
115,966,029 108,088,142
------------------ ------------------
573,654,184 400,557,470
========== ==========
The annexed notes form an integral part of these financial statements
Chief Executive Director
PROFIT AND LOSS ACCOUNT
FOR THE YEAR ENDED SEPTEMBER 30, 2000
2000 1999
Note RUPEES RUPEES
Sales 17 377,225,260 285,646,323
Cost of Goods Sold 18 (398,737,413) (304,241,136)
------------------ ------------------
Gross Loss (21,512,153) (18,594,813)
OPERATING EXPENSES
Administrative Expenses 19 18,424,567 14,757,482
Selling and Distribution 20 546,157 599,556
------------------ ------------------
(18,970,724) (15,357,038)
------------------ ------------------
Operating Loss (40,482,877) (33,951,851)
Financial Charges 21 37,961,647 22,581,992
Other Charges 22 4,295,552 2,171,545
------------------ ------------------
(42,257,199) (24,753,537)
------------------ ------------------
(82,740,076) (58,705,388)
Other Income 23 77,101 211,991
------------------ ------------------
Loss Before Taxation (82,662,975) (58,493,397)
Reversal of Liability 24 1,510,433 269,729
------------------ ------------------
(81,152,542) (58,223,668)
PROVISION FOR TAXATION - MINIMUM TAX (2,194,518) (1,627,062)
------------------ ------------------
LOSS AFTER TAXATION (83,347,060) (59,850,730)
Accumulated loss brought forward (665,002,267) (605,151,537)
------------------ ------------------
Accumulated loss carried forward (748,349,327) (665,002,267)
========== ==========
Earning per Share 28 (5.683) (4.081)
========== ==========
The annexed notes form an integral part of these financial statements.
Chief Executive Director
STATEMENT OF CHANGES IN FINANCIAL POSITION
FOR THE YEAR ENDED SEPTEMBER 30, 2000
2000 1999
Note RUPEES RUPEES
CASH FLOWS FROM OPERATING ACTIVITIES
Loss before Taxation (82,662,975) (58,493,397)
ADJUSTMENT FOR:
Depreciation 22,830,097 14,043,803
Financial Charges 37,961,647 22,581,992
Profit on Sale of Fixed Assets (77,022) (200,327)
Provision for Gratuity 1,276,456 18,511
------------------ ------------------
61,991,178 36,443,979
OPERATING LOSS BEFORE
WORKING CAPITAL CHANGES (20,671,797) (22,049,418)
CHANGES IN WORKING CAPITAL